New Filipino Society in Lofoten (FSiL)
§1 Name and Purpose
a) The association name shall be the New Filipino Society in Lofoten (FSiL) and was formed in the year 2010. It shall be a non-profit and non-religious organization.
b) The bylaws shall be published in two (2) languages forms – Norwegian Bokmål and English with the same content. The bylaws shall be translated from the English version, which shall therefore be considered the original version.
c) The mission of FSiL organisation is to strengthen FSiL’s aims in extending a humanitarian help to the people who are in needs, particularly people who are suffering as aftermath of natural disaster and other calamities in Norway, Philippines and other developing countries.
d) To promote peace, unity and solidarity from among members.
a) Membership is open to any current resident that supports the purpose statement in Article 1.
b) The amount required for annual dues shall be 200 kroner unless changed by a majority vote of the members at annual meeting of the full membership. Continues membership is contingent upon being up-to-date on membership dues.
c) Members who oppose the organization’s activities or purposes may be excluded from the association by the decision of the board of directors. The majority vote can terminate membership of any member deemed to be damaging the work or reputation of FSiL. All formal decisions on expulsion shall be taken at a general assembly, and appeals against such decisions must be sent to the board in writing within four weeks after the members has received the notification of the decision and shall be put to the general assembly. Suspended and expelled members do not have voting rights, as they are no longer considered members, and cannot hold positions of responsibility within FSiL.
d) Any member may resign by filing a written resignation with the secretary. Resignation shall not relieve a member of unpaid dues, or other charges previously accrued.
§3 Meetings of Members
a) The ordinary general assembly of FSiL shall be held annually before the end of April. The board shall decide the specific date, time and venue for the assembly.
b) The annual meetings assembly shall be required to consider the following items:
1. Receive reports on the activities of the organization report and the audited accounts.
2. Admission of new members.
3. Determine the direction of business plan, budget and membership fee of coming year.
4. Proposed amendments
5. Elections, as described in § 5.
c) Notice of meetings shall be given on the organisation’s Facebook account or by mail not less than two (2) months in advance. Proposed items must have been received by the board no less than two (2) weeks before the general assembly. The members present at any properly announced meeting shall constitute a quorum.
d) The electoral committee (see § 6) shall be responsible for the conduct of elections.
e) Any member who has paid their membership fee and been a member for at least three months is entitled to vote.
f) Any member with voting rights is entitled to propose items for consideration at the general assembly. A suggestion must have the support of five (5) members with voting rights in order to be considered.
g) On the demand of at least three (3) members or of the board, an extraordinary general assembly shall be called, in accordance with the rules for an ordinary general assembly. The extraordinary general assembly can only consider the issues set out in the notice.
§4 The Board of Director
The board is responsible for overall policy and direction of the organization, and delegate’s responsibility of day-to-day operation to the staff and members. The board receives no compensation other than reasonable expenses.
a) The board of FSiL shall consist of five (5) members as decided by the general assembly.
b) The board shall consist of a chairman, deputy chairman, treasurer, secretary and auditor.
1.The chairman shall convene regularly schedules Board meetings, shall preside or arrange for other members of the executive committee, to preside at each meeting the following order: Vice-Chair, Secretary, Treasurer and Auditor.
2. The Vice-chair will chair committees on special subjects as designated by the board.
3. The Secretary shall be responsible for keeping records of board actions, sending out meeting announcements, distributing copies of minutes and the agenda to each member and assuring that organization records are maintained.
4. The Treasurer shall make a report at each board meeting. The treasurer shall chair the finance committee, assist in the preparation of budget, help develop fund raising plans, and make financial information available to members and public.
5. The Auditor shall analyze accounting records through strict examination thereof in order to determine the current financial status of the organization. After doing so, the auditor must then prepare the necessary reports which state the findings about the financial status of the entity.
c) The board shall be responsible for the daily management of FSiL, including any responsibilities that may be imposed on it as a member.
d) The board shall be responsible for the organisation’s finances. The audited annual accounts shall be placed before the general assembly. The board shall allocate entitlements to allotments and distributions.
e) The board shall meet at least two times annually. The members are expected to keep in touch through e-mail, SMS or other means of communication.
f) Decisions shall be made by an ordinary majority. The quorum for meetings of the board shall be the presence of at least half of its members with voting rights. In the case of a tied vote, the Chairman shall have a casting vote.
a) The general assembly shall elect a board as described in § 6a and an electoral committee as described in § 6b.
b) Candidacies should be announced two (2) weeks before the holding of an ordinary election.
§6 Electoral Committee
a) The task of the electoral committee is to organise and supervise all major elections in FSiL.
b) The committee shall consist of at least three members of the organisation. Guidelines for the committee will be decided by the general assembly.
c) The electoral committee shall also act as an audit committee which checks the accounts and the work of the board against the bylaws of the organisation.
§7 Rights and Privileges
All members have the right to be informed and received correspondence regarding the activities of the organization.
a.Children of active members who will receive the sacrament of confirmation shall receive 100 kroner as a gift.
b.An amount of 150 kroner shall be given to members who celebrate their 20, 30, 40, 50, 60, 70, eller 80 years of birthdays.
c.Members celebrating their 10, 20, 25, 30, 40, 50 wedding anniversaries shall receive flowers and cards from the organization.
d.Any members who give birth to a new child shall receive a corresponding amount of 200 kr from our organization provided with a card containing the FSiL logo.
e. A compensation and reimbursement of travel expenses can be given to all members who are involved in the FSiL official activities. An amount of NOK 1.60 per kilometer shall be charged in using private transportations or the submission of travel tickets shall be accepted.
f. An amount of NOK 300 shall be given to the host of the FSiL meetings wherein food and beverages may be serve to the members who are present.
g. Any Norwegian can become a FSiL member and will receive the same right and priveleges as the majority member receiving except of taking any position in the officers list.
§8 Amendments to the bylaws
a) Proposals for amendments to the bylaws by members and must be submitted to the Secretary which may be made at the web pages of FSiL. A suggestion supported by at least eight (8) other members shall be put forward to the general assembly for voting according to the rules for proposed items. The board may also suggest amendments to the bylaws.
b) Amendments to the by laws require support from no less than 2/3 of the votes cast.
a) If the members through a referendum should decide to dissolve the organisation, any surplus monies shall be transferred to the registered charitable institution that is proven effective in providing social welfare to the public. Such a referendum shall be publicised two months in advance and requires support from 3/4 of the votes cast.
b) To meet any possible claims upon the organisation, the transfer of funds shall happen no earlier than six (6) months after the decision to dissolve, if all claims have been met by that date. In the event that there are outstanding claims on the organisation, the transfer of any funds remaining shall take place no earlier than six (6) months after all outstanding claims are resolved.
These bylaws were approved at a meeting of the board of directors by a two-thirds majority vote on October 1, 2010.
Secretary Annabella Tolling Johannessen Date: April 25, 2011
Note: Article VII, of the FSiL By Laws was modified by amendment made by members during the second FSIL Assembly Meeting in Kabelvåg last April 14, 2012.
Note: Article VII, of the FSiL By Laws was modified by amendment made by members during the Third FSIL Assembly Meeting in Kabelvåg last April 6, 2013.
Secretary Marietta G. Bakken Date: April 6, 2013
Note: Article VII, of the FSiL By Laws was modified by amendment made by members during the Third FSIL Assembly Meeting in Kabelvåg last April 16, 2016
Secretary Annabelle Johannessen Date: April 66, 2016